Workful quickbooks

Understanding Workful: A Deep Dive into its Core Offerings

Workful positions itself as an all-in-one HR and payroll solution, aiming to alleviate the administrative burdens for small to medium-sized businesses.

It’s built with an intuitive interface, designed to make complex tasks like payroll runs and HR compliance more accessible.

What Workful Does Well: Key Features and Benefits

Workful’s strength lies in its comprehensive approach to workforce management.

It attempts to centralize many disparate HR functions into a single platform.

• Payroll Processing: This is arguably Workful’s flagship feature. It automates calculations for wages, deductions, and taxes, and handles direct deposits.
  • Automated Tax Filing: Workful takes on the responsibility of calculating, filing, and paying federal, state, and local payroll taxes. This can be a significant time-saver and compliance safeguard for businesses.
  • Direct Deposit: Employees can receive their paychecks directly into their bank accounts, enhancing convenience and reducing the need for paper checks.
  • Unlimited Payroll Runs: Businesses aren’t restricted by the number of payrolls they can run within a period, offering flexibility for off-cycle payments or bonuses.
• Time and Attendance Tracking: Workful provides tools for employees to clock in and out, track breaks, and manage their time cards.
  • Web and Mobile Clock-In: Employees can punch in from a computer or their mobile device, making it convenient for both in-office and remote teams.
  • GPS Tracking: For businesses with mobile workforces, GPS tracking ensures employees are clocking in from designated locations, enhancing accountability.
  • Overtime Calculation: The system automatically calculates overtime based on federal and state regulations, reducing manual errors.
• HR Management: From onboarding to benefits administration, Workful aims to cover the essential HR functionalities.
  • Employee Onboarding: Streamlines the hiring process by allowing new hires to complete necessary paperwork digitally, such as W-4s and I-9s.
  • Document Management: Businesses can store important employee documents, like contracts and performance reviews, securely within the platform.
  • Employee Self-Service: Employees can access their pay stubs, W-2s, and update personal information, reducing inquiries to HR.
  • Benefits Administration: While not a full-fledged benefits broker, Workful helps track and manage employee benefits information.
• Compliance Support: Workful keeps up-to-date with changing tax laws and labor regulations, providing businesses with some peace of mind regarding compliance.

Workful’s User Experience and Ease of Use

Many users appreciate Workful’s clean and intuitive interface.

Its design focuses on simplicity, making it accessible even for those who aren’t HR or payroll experts.

The dashboard provides a quick overview of key metrics, and navigation is generally straightforward.

However, like any software, there’s a learning curve, especially for businesses transitioning from manual processes.

QuickBooks: The Unrivaled Champion of Accounting

QuickBooks, developed by Intuit, has long been the gold standard for small business accounting software.

Its comprehensive suite of tools covers virtually every aspect of financial management, making it an indispensable tool for millions of businesses worldwide.

Core Strengths of QuickBooks: Beyond Just Books

QuickBooks isn’t just about recording transactions. it’s a powerful financial management platform.

• General Ledger and Chart of Accounts: The backbone of any accounting system, QuickBooks provides a robust framework for categorizing all financial transactions.
  • Customizable Chart of Accounts: Businesses can tailor their chart of accounts to reflect their specific operational structure and reporting needs.
  • Automated Journal Entries: Many transactions, such as invoices and bill payments, automatically generate the correct journal entries, simplifying bookkeeping.
• Invoicing and Accounts Receivable: Efficiently create professional invoices, track payments, and manage customer balances.
  • Recurring Invoices: Set up automated invoices for repeat customers, saving time and ensuring timely billing.
  • Payment Reminders: Automatically send reminders to customers for overdue invoices, improving cash flow.
  • Online Payments: Integrate with payment gateways like QuickBooks Payments to allow customers to pay directly from invoices.
• Expense Tracking and Accounts Payable: Streamline vendor payments, track expenditures, and manage bills.
  • Bill Management: Enter and track vendor bills, ensuring timely payments and avoiding late fees.
  • Purchase Orders: Create and manage purchase orders to track inventory and supplier agreements.
  • Expense Categorization: Easily categorize expenses for accurate financial reporting and tax preparation.
• Bank Reconciliation: Connects directly with bank accounts and credit cards to automatically import transactions, simplifying reconciliation and ensuring accuracy.
  • Rule-Based Categorization: Set up rules to automatically categorize common transactions, further automating the process.
  • One-Click Reconciliation: Compare bank statements to QuickBooks records with ease, identifying discrepancies quickly.
• Financial Reporting: Generate a wide array of financial reports crucial for business analysis and decision-making.
  • Profit & Loss Income Statement: Provides a snapshot of your business’s revenues, costs, and profits over a period.
  • Balance Sheet: Shows your assets, liabilities, and equity at a specific point in time.
  • Cash Flow Statement: Tracks the movement of cash in and out of your business.
  • Customizable Reports: Tailor reports to focus on specific data points relevant to your business needs.
• Inventory Management: For product-based businesses, QuickBooks helps track inventory levels, costs, and sales.
  • Real-time Inventory Updates: Automatically adjusts inventory levels as items are sold or purchased.
  • Cost of Goods Sold COGS Calculation: Accurately calculates COGS, a critical component for profitability analysis.
• Sales Tax Management: Calculates, tracks, and prepares sales tax returns, ensuring compliance with state and local regulations.
• Project Costing: Track income and expenses by project, helping businesses understand the profitability of individual endeavors.

QuickBooks Payroll: An Integrated Solution

Intuit offers its own payroll services, deeply integrated within the QuickBooks ecosystem.

This is a significant advantage for businesses prioritizing seamless data flow.

• Full-Service Payroll: QuickBooks Payroll can handle all aspects of payroll, including calculations, direct deposit, and tax filing, much like Workful.
• Automated Sync: Payroll data is automatically posted to the general ledger, eliminating manual entry and reducing errors. This is the key differentiator when comparing with Workful.
• Time Tracking Integration: QuickBooks Payroll integrates with QuickBooks Time formerly TSheets for seamless time tracking and payroll processing.

The Integration Challenge: Workful and QuickBooks

The most common question regarding “Workful QuickBooks” revolves around how these two platforms interact.

The simple truth is that there isn’t a direct, native integration that automatically syncs payroll data from Workful into QuickBooks.

This is where the complexities and potential inefficiencies arise.

Why No Direct Integration?

Both Workful and Intuit QuickBooks are distinct companies with their own proprietary software architectures.

Building a deep, real-time integration requires significant development resources and ongoing maintenance, often involving data mapping and API agreements.

While many third-party payroll providers prioritize QuickBooks integration due to its market dominance, Workful has historically focused on its standalone HR and payroll features.

The Manual Data Transfer Headache

Without a direct integration, businesses using Workful for payroll and QuickBooks for accounting face a workflow that typically involves manual data transfer.

• Exporting Payroll Data from Workful: After each payroll run, Workful allows users to export various reports, such as payroll summaries, general ledger reports, or detailed transaction logs. These are usually in CSV Comma Separated Values or Excel formats.
• Importing into QuickBooks: The exported data then needs to be manually imported into QuickBooks. This often involves:
  • Creating Journal Entries: Manually creating journal entries in QuickBooks to record gross wages, taxes withheld, employer tax contributions, and other payroll deductions. This requires a solid understanding of accounting principles to ensure debits and credits are correctly applied to the appropriate accounts e.g., Wages Expense, Payroll Tax Expense, Payroll Liabilities.
  • Using the Import Function Limited: While QuickBooks has an import function for certain types of data, payroll data often needs to be structured in a very specific way to be recognized. This can be cumbersome and prone to errors.
  • Manual Reconciliation: Even with imports, businesses often need to manually reconcile payroll liabilities and expenses in QuickBooks against Workful’s reports to ensure accuracy. This is a critical step to avoid discrepancies between the two systems and ensure accurate financial statements.

The Costs of Disconnected Systems

The lack of seamless integration isn’t just an inconvenience. it can have tangible costs for businesses.

• Increased Manual Work: Manual data entry and reconciliation are time-consuming tasks. For a small business owner or their bookkeeper, this means less time spent on strategic activities and more on administrative overhead.
• Higher Risk of Errors: Every manual touchpoint introduces the potential for human error. A misplaced decimal, an incorrect account mapping, or a missed entry can lead to financial discrepancies, incorrect tax filings, and compliance issues. Data from a 2022 study by The Hackett Group suggests that manual data entry leads to a 1-3% error rate, which can be significant for payroll.
• Delayed Financial Reporting: The need for manual reconciliation can delay the availability of accurate financial reports, hindering timely decision-making.
• Auditing Challenges: Discrepancies between payroll and accounting systems can complicate audits and make it harder to demonstrate financial accuracy.
• Reduced Visibility: Without a unified view, it can be challenging to get a complete, real-time picture of your financial health, especially as it relates to labor costs.

Alternatives to Consider for Integrated Payroll and Accounting

Given the challenges of using Workful and QuickBooks as separate, non-integrated systems, many businesses opt for solutions that offer a more streamlined workflow.

1. QuickBooks Payroll Built-in

For businesses already using QuickBooks for their accounting, the most straightforward and often most cost-effective solution is to use QuickBooks’s own payroll services.

• Seamless Integration: This is the primary advantage. Payroll data automatically flows into your QuickBooks general ledger, eliminating manual data entry and reconciliation.
• Simplified Tax Filing: QuickBooks Payroll handles all federal and state payroll tax filings and payments.
• Time Tracking Integration: Integrates directly with QuickBooks Time formerly TSheets for robust time tracking, project costing, and employee scheduling.
• Employee Self-Service: Employees can access pay stubs and W-2s online.
• Compliance: Intuit keeps the payroll service updated with the latest tax laws and regulations.
• Cost-Effectiveness: Often more affordable than subscribing to two separate, non-integrated platforms.

2. Payroll Providers with Robust QuickBooks Integrations

Many popular payroll services have invested heavily in developing strong, native integrations with QuickBooks.

These are excellent alternatives if QuickBooks Payroll doesn’t meet specific complex payroll or HR needs.

• Gusto: Known for its user-friendly interface and comprehensive payroll, benefits, and HR features. Gusto offers excellent integration with QuickBooks Online and Desktop, allowing for automatic sync of payroll journal entries. Gusto processes payroll for over 200,000 businesses, with a high percentage of those integrating with QuickBooks.
  • Key Features: Full-service payroll, health benefits administration, 401k plans, workers’ comp, hiring and onboarding tools.
  • Integration: Real-time data sync, customizable chart of accounts mapping, automated journal entry posting.
• ADP: A long-standing giant in the payroll industry, ADP offers solutions for businesses of all sizes, from small businesses ADP Run to large enterprises. Their various products integrate with QuickBooks.
  • Key Features: Comprehensive payroll, tax filing, HR services, time tracking, benefits, compliance.
  • Integration: Provides robust integration tools, often with direct data feeds for general ledger mapping.
• Paychex: Another major player, Paychex offers a wide range of payroll and HR solutions tailored for small and large businesses. They also provide strong QuickBooks integration.
  • Key Features: Payroll processing, tax administration, HR advisory, time and attendance, benefits administration.
  • Integration: Offers direct integration with QuickBooks Online and Desktop for seamless data transfer.
• OnPay: Often praised for its clear pricing and excellent customer service, OnPay provides full-service payroll, HR, and benefits management.
  • Key Features: Unlimited payroll runs, tax filing, health insurance and 401k integration, workers’ comp.
  • Integration: Direct integration with QuickBooks Online and Desktop, allowing for custom general ledger mapping.
• Rippling: A more modern, comprehensive HR platform that goes beyond payroll to include IT and operations. Rippling offers powerful QuickBooks integration.
  • Key Features: Global payroll, benefits administration, HRIS, PEO services, IT management device management, app provisioning.
  • Integration: Deep integration with QuickBooks, providing automated journal entries and customizable reporting.

3. Manual Export/Import If Workful is a Must-Have

If a business has compelling reasons to stick with Workful for its specific HR features, and the trade-off of manual data entry into QuickBooks is acceptable, then the best practice is to optimize the manual process.

• Standardize Reporting: Work with Workful to identify the payroll reports that provide the most granular and digestible data for QuickBooks entry.
• Create a Template: Develop a spreadsheet template that mirrors the structure of your QuickBooks journal entry requirements. Populate this template with Workful’s exported data.
• Leverage QuickBooks Desktop’s IIF Feature for Desktop users: For QuickBooks Desktop users, the “Import Interchange Format” IIF files can be a way to import journal entries. This requires precise formatting, but it can automate the entry process once the IIF file is correctly generated from Workful’s data. QuickBooks Online has more limited direct import options for journal entries.
• Regular Reconciliation Schedule: Implement a strict schedule for reconciling payroll liabilities and expenses between Workful and QuickBooks to catch errors early.

Best Practices for Payroll and Accounting Management

Regardless of the software chosen, certain best practices are crucial for maintaining accurate financial records and ensuring compliance.

1. Segregation of Duties

If possible, separate the responsibilities of payroll processing from financial accounting.

For example, one person runs payroll in Workful, and another reviews and imports/enters the data into QuickBooks and performs reconciliation. This reduces the risk of fraud and errors.

2. Regular Reconciliation

This cannot be stressed enough.

Monthly reconciliation of bank accounts, credit card statements, and particularly payroll liabilities taxes, benefits deductions against your general ledger in QuickBooks is vital.

This ensures that what you’re paying matches what’s recorded and what’s owed.

3. Understanding Payroll Liabilities

A common area of confusion is payroll liabilities. These include:

• Employee Withholdings: Federal income tax, state income tax, FICA Social Security and Medicare employee portion.
• Employer Contributions: FICA employer portion, FUTA Federal Unemployment Tax Act, SUTA State Unemployment Tax Act.
• Other Deductions: Health insurance premiums, 401k contributions, garnishments.

Ensure these are accurately tracked in QuickBooks as liabilities until they are paid to the respective agencies or providers.

4. Compliance Knowledge

Stay informed about federal, state, and local payroll tax laws and labor regulations.

While Workful and other payroll services help with compliance, the ultimate responsibility lies with the business owner.

Resources like the IRS website, state tax agencies, and the Department of Labor are invaluable.

5. Maintain Detailed Records

Keep thorough records of all payroll runs, tax filings, payment confirmations, and employee changes.

This documentation is essential for audits or resolving discrepancies.

6. Leverage Technology Wisely

Choose software that genuinely simplifies your workflow rather than complicating it.

If a system requires excessive manual work or creates bottlenecks, it might be time to re-evaluate. The goal is efficiency, accuracy, and compliance.

The Future of Payroll and HR Integration

The trend in business software is towards greater integration and automation.

Software providers are increasingly recognizing the need for seamless data flow between different functional areas like HR, payroll, and accounting.

• APIs Application Programming Interfaces: Modern software relies on robust APIs that allow different applications to communicate and exchange data programmatically. As APIs become more sophisticated and standardized, integrations will become easier to build and maintain.
• Unified Platforms: The concept of an “all-in-one” platform that truly handles everything from CRM to HR to accounting is gaining traction. While challenging to execute perfectly, companies like Oracle NetSuite, SAP, and even smaller players are moving towards more unified solutions.
• AI and Machine Learning: Artificial intelligence and machine learning are being used to automate data categorization, flag anomalies, and predict cash flow, further streamlining financial processes. In payroll, AI can help with fraud detection and compliance checks.
• Cloud-Native Solutions: Cloud-based software offers greater flexibility, accessibility, and scalability, making it easier for providers to offer updates and integrations without requiring users to install new software.

For businesses currently evaluating Workful or similar standalone payroll systems in conjunction with QuickBooks, the key takeaway is to prioritize integration.

The long-term benefits of automated data transfer, reduced errors, and real-time financial visibility far outweigh the perceived initial cost savings of using disconnected systems.

Invest in a solution that empowers your financial team to focus on analysis and strategy, rather than manual data entry and reconciliation.

Workful’s Pricing and Value Proposition

Understanding Workful’s pricing structure is crucial for assessing its value proposition, especially when comparing it against integrated alternatives or other standalone payroll services.

Workful Pricing Tiers

Workful typically offers tiered pricing, often based on the number of employees.

This model is common among payroll providers, as usage scales with employee count.

• Base Fee: There’s usually a monthly base fee that covers the core platform and a set number of features.
• Per-Employee Fee: An additional fee is charged per employee per month. This fee can vary depending on the tier chosen and the level of features included e.g., full-service payroll, HR support, time tracking.
• Add-Ons: Certain advanced features, such as enhanced HR support, specific compliance tools, or integrations if any become available in the future, might be offered as add-ons for an additional cost.

What to Look for in Workful’s Pricing

When evaluating Workful’s cost, consider the following:

• Total Cost of Ownership: Don’t just look at the monthly fee. Factor in the time and effort required for manual data entry into QuickBooks. This “hidden cost” of disconnected systems can quickly erode any perceived savings.
• Included Features: Ensure the tier you choose includes all the features you need, especially automated tax filing and direct deposit, which are standard for most reputable payroll providers.
• Scalability: If your business is growing, how will the cost increase as you add more employees? Will the system still meet your needs at a larger scale?
• Customer Support: What level of customer support is included? Is phone support available, or is it limited to email/chat? Prompt support is invaluable when dealing with payroll issues.

Workful’s Value Proposition

Workful’s primary value proposition lies in its attempt to be a simplified, comprehensive HR and payroll solution for small businesses.

It aims to reduce the complexity of managing employees by consolidating features into a single platform.

• Simplicity for HR/Payroll: For businesses that find other payroll systems overly complex, Workful’s user-friendly interface can be a significant draw.
• Time Tracking Included: The integrated time tracking can be a valuable feature for hourly employees, potentially reducing the need for separate time tracking software.
• Focus on HR Compliance: By handling tax filings and keeping up with regulations, Workful aims to minimize compliance risks for busy business owners.

However, as discussed, this value proposition needs to be weighed against the lack of direct integration with accounting software like QuickBooks.

For many businesses, the efficiency gains from a natively integrated payroll system often outweigh the appeal of a standalone, albeit simple, HR and payroll solution.

Employee Self-Service and User Experience

Modern payroll and HR platforms are increasingly focusing on empowering employees through self-service portals.

This not only improves employee satisfaction but also significantly reduces the administrative burden on HR and payroll staff.

Workful’s Employee Self-Service Portal

Workful provides an employee self-service portal, which is a standard feature for most competitive payroll systems today.

• Access to Pay Stubs: Employees can view and download their current and historical pay stubs from any device, reducing requests to HR.
• W-2 and 1099 Access: At tax time, employees can easily access their W-2 forms or 1099s for contractors, simplifying tax preparation.
• Update Personal Information: Employees can update their addresses, phone numbers, and emergency contacts, ensuring accuracy of records.
• Time Off Requests: In some configurations, employees can submit time off requests through the portal, which can then be approved by managers.
• Time Clock Functionality: Employees can clock in and out directly from the portal, especially useful for office-based or remote workers using a web browser.

The Importance of a Good Employee Experience

A user-friendly employee self-service portal contributes to a positive employee experience, which is crucial for retention and morale.

• Empowerment: Employees feel more in control when they can access their own information easily.
• Reduced HR Workload: Fewer inquiries from employees regarding pay stubs or personal information free up HR staff to focus on more strategic initiatives.
• Accuracy: When employees update their own information, it reduces the chance of data entry errors by HR.
• Accessibility: Providing access from mobile devices ensures employees can manage their information on the go.

While Workful offers these essential self-service features, the overall user experience for employees is comparable to many other payroll platforms.

The core distinction remains the back-end integration with accounting software, which doesn’t directly impact the employee’s self-service experience but significantly affects the administrative side for the business.

Considerations for Small Business Owners

Choosing the right payroll and accounting setup is a critical decision for small business owners.

It impacts not only efficiency and compliance but also the ability to make informed financial decisions.

1. Assess Your Current Needs and Future Growth

• Employee Count: For very small businesses 1-5 employees, manual processes might seem manageable, but they quickly become burdensome as you grow.
• Hourly vs. Salaried: Businesses with a high percentage of hourly employees need robust time tracking, which Workful offers.
• Benefits: Do you offer health insurance, 401k, or other benefits? Your payroll provider should be able to integrate with or at least track these effectively.
• Growth Projections: Choose a system that can scale with your business without requiring a complete overhaul in a few years.

2. Prioritize Integration

As reiterated throughout this discussion, prioritize seamless integration between your payroll and accounting software.

• Time Savings: Automation saves countless hours of manual data entry.
• Accuracy: Reduces the risk of human error in financial records and tax filings.
• Real-time Insights: Integrated data provides a more accurate and timely picture of your financial health.
• Audit Readiness: Clean, integrated data makes audits much smoother.

3. Understand Compliance Requirements

Payroll compliance is complex and constantly changing.

• Federal Taxes: Income tax withholding, FICA Social Security and Medicare, FUTA.
• State Taxes: State income tax, SUTA State Unemployment Tax Act, state disability insurance.
• Local Taxes: Some cities or counties have their own income taxes or payroll taxes.
• Labor Laws: Minimum wage, overtime rules, paid sick leave, breaks, and other regulations vary by state and locality.

Ensure your chosen payroll provider handles all these aspects and keeps you informed of changes.

Workful aims to do this, as do the integrated payroll providers like QuickBooks Payroll, Gusto, and ADP.

4. Evaluate Customer Support

When things go wrong with payroll and they occasionally do, responsive and knowledgeable customer support is invaluable.

• Availability: Are they available during your business hours? Do they offer phone, chat, or email support?
• Expertise: Can they answer complex tax or HR questions?
• Reputation: Check online reviews and testimonials for customer support quality.

5. Consider the Total Cost Including Time

Don’t just compare the monthly fees.

Factor in the time saved or spent on manual processes, potential error correction, and the value of having accurate, real-time financial data.

For many small businesses, the peace of mind and efficiency gained from an integrated system far outweigh any marginal cost difference.

In conclusion, while Workful provides a solid, user-friendly platform for HR and payroll management, its lack of direct, native integration with QuickBooks is a significant factor for businesses seeking efficiency and accuracy in their financial operations.

For most small businesses already using QuickBooks, exploring QuickBooks’s own payroll services or a third-party provider with robust QuickBooks integration will likely offer a superior, more streamlined experience.

This approach minimizes manual intervention, reduces errors, and ensures that your financial records are always up-to-date and reliable.

Frequently Asked Questions

Is Workful integrated with QuickBooks?

No, Workful does not have a native, direct integration with QuickBooks that automatically syncs payroll data.

Businesses typically need to manually export data from Workful and import or manually enter it into QuickBooks.

Can I export payroll data from Workful to QuickBooks?

Yes, you can export payroll reports e.g., general ledger reports, payroll summaries from Workful, usually in CSV or Excel format.

This data then needs to be manually entered or imported into QuickBooks.

How do I record Workful payroll in QuickBooks?

You typically record Workful payroll in QuickBooks by creating manual journal entries.

You’ll need to debit payroll expenses e.g., Wages Expense, Payroll Tax Expense and credit various payroll liabilities e.g., Payroll Tax Payable, Wages Payable based on the reports exported from Workful.

Is QuickBooks Payroll better than Workful?

“Better” depends on your needs.

QuickBooks Payroll offers seamless, native integration with QuickBooks accounting, automating data transfer and reconciliation.

Workful is a standalone HR and payroll system that offers a user-friendly interface but requires manual data transfer to QuickBooks.

For integrated financial management, QuickBooks Payroll is generally preferred. Payroll plan

Does Workful handle payroll taxes?

Yes, Workful typically handles payroll tax calculations, filing, and payments for federal, state, and local taxes.

This is a standard feature for most full-service payroll providers, including Workful.

Can Workful track employee time?

Yes, Workful includes time and attendance tracking features, allowing employees to clock in/out via web or mobile, track breaks, and manage timesheets.

Does Workful offer HR features?

Yes, Workful provides various HR functionalities, including employee onboarding, document management, employee self-service portals, and some benefits administration support.

What are the alternatives to Workful that integrate with QuickBooks?

Popular alternatives that integrate well with QuickBooks include QuickBooks Payroll Intuit’s own service, Gusto, ADP, Paychex, OnPay, and Rippling.

These providers offer varying levels of integration and features.

How much does Workful cost?

Workful typically uses a tiered pricing model with a base monthly fee plus a per-employee-per-month fee.

Specific pricing varies based on features and employee count.

You’d need to contact Workful directly for a precise quote.

Is Workful suitable for small businesses?

Yes, Workful is primarily designed for small to medium-sized businesses looking for a simplified HR and payroll solution. Workful expense reimbursement

What data needs to be transferred from Workful to QuickBooks?

You’ll need to transfer data related to gross wages, employee tax withholdings, employer tax contributions, and any other deductions or contributions e.g., health insurance, 401k to accurately record payroll expenses and liabilities in QuickBooks.

Does Workful provide W-2s and 1099s?

Yes, Workful generates and distributes W-2 forms for employees and 1099 forms for independent contractors at year-end, and typically handles their electronic filing.

Can employees access their pay stubs on Workful?

Yes, Workful offers an employee self-service portal where employees can view, download, and print their pay stubs and other relevant documents like W-2s.

Does Workful offer direct deposit?

Yes, Workful supports direct deposit, allowing businesses to pay employees electronically directly into their bank accounts.

What is the biggest challenge of using Workful with QuickBooks?

The biggest challenge is the lack of a direct, automated integration, which necessitates manual data entry or import processes into QuickBooks, increasing the risk of errors and consuming significant administrative time.

Can I manage employee benefits through Workful?

Workful helps with tracking and managing employee benefits information, but it typically doesn’t act as a benefits broker or administrator in the same way some more comprehensive HR platforms might.

Is Workful compliant with tax laws?

Workful aims to keep its platform updated with federal, state, and local tax laws and regulations to assist businesses with compliance in payroll and tax filings.

How often do I need to transfer data from Workful to QuickBooks?

You should transfer data from Workful to QuickBooks after each payroll run to keep your accounting records accurate and up-to-date. This usually means bi-weekly or semi-monthly.

Are there any hidden fees with Workful?

Like any software, always review the pricing structure carefully.

Be aware of potential add-on fees for certain features or services that might not be included in the base package. Payroll software that integrates with xero

Inquire about setup fees, year-end processing fees, or fees for W-2/1099 processing.

Why would a business choose Workful over QuickBooks Payroll?

A business might choose Workful if they prioritize its specific HR features or user interface and find its standalone simplicity appealing, even if it means foregoing the direct integration benefits with QuickBooks for their accounting.